Manage keys with ease
Key management for outpatient care
Outpatient care, social care stations, day care — Log+Key digitises key handovers across your team and helps you meet documentation requirements with far less effort.
Typical challenges
What goes wrong with keys in day-to-day care
- Shift changes and route planning: the client's key stays with a colleague who has already clocked off.
- New clients, changing routes: nobody knows exactly who is currently carrying which flat key.
- MDK inspection or care home supervision: documentation of key issuance must be presented in an audit-proof way.
- Several social care stations, one central key rack: without a live overview, time is constantly wasted searching.
- GDPR obligations around keys to private homes — an Excel file on a network drive becomes a real weak point.
Our mission
No more key chaos
With Log+Key you manage even large volumes of keys with ease. Your team logs every action — such as collections and returns — in seconds, and you always stay in control.
Use Log+Key with our terminal — or any standard smartphone or computer. Log+Key keeps your key data secure and GDPR-compliant, in German data centres.
Built for your needs
Log+Key features for outpatient care
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Simple sign-in with a PIN.
Fast sign-in without usernames or complicated passwords.
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Schedule return dates.
An organised key handover with agreed deadlines.
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Know who has borrowed what.
Full visibility of who has borrowed or returned which keys.
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Confirm with a signature.
Capture and manage accountability with signatures.
Key management for care services
Outpatient care: documentation that holds up in every inspection.
Shift handovers without gaps
Outpatient care runs in shifts — the client's key changes hands between responsible staff several times a day. With Log+Key, the incoming shift sees at a glance which keys are outstanding and who had them last. No phone call to the colleague who has clocked off, no searching at the key rack — the handover is documented in the system as soon as the key is scanned.
Client keys with a private address — GDPR-compliant
Keys to private homes are especially sensitive. Log+Key hosts exclusively in Germany, staff sign in via PIN (no password that ends up on a sticky note), and access to personal data fields can be restricted by role. A DPA (data processing agreement) template is ready to use. More on the topic of security.
Audit-proof history for MDK and care home supervision
Every key checkout and return is recorded with a timestamp, staff name and (on request) a signature. The history cannot be altered and can be exported as a report at any time — valuable for inspections by the Medical Service, care home supervision or internal audits.
Mobile-first for the care route
Care workers are rarely at a desk. Log+Key runs on any smartphone, tablet or wall terminal — the key handover happens right where it takes place: at the key rack of the care station, in the company car or at the client's front door. Without a server, without login hassle.
Connection to NEXUS & co.
Anyone running existing sector software such as NEXUS Heim doesn't want to maintain two systems in parallel. Log+Key provides ready-made connections — staff are synchronised automatically from NEXUS. You can find an overview of all integrations on the integrations page.
Also running a home emergency call service?
Many providers operate a home emergency call service alongside outpatient care — with its own requirements around dispatch, night call-outs and UMO integration. We have a dedicated page for that: key management for home emergency call services.
More background: A digital key management system is often a prerequisite for seamless handovers in day-to-day care — we've put together a definition and a set of selection criteria. If you're wondering whether a key safe on its own is enough, or whether an Excel key log will hold up over the long term — we've compared the most important points. You can find a complete overview of features and hardware on our software solution for digital key management.
Forgotten your password?
Simple, fast sign-in with a PIN.
Log+Key stands for simplicity, and we guarantee it in our sign-in process too. Fast sign-in without usernames or complicated passwords saves time and effort.
Key dates in the calendar
Schedule a return date.
A scheduled return deadline makes for an organised key handover, because agreed deadlines are a helpful planning tool for both the person taking the key and the person handing it over.
An autograph, please!
Confirm with a signature.
Log+Key doesn't leave the question of accountability unanswered. With the signature feature, a key can be handed over responsibly and traceably.
More than keys
Your inventory works like a key too.
Tools, devices, vehicles, first-aid kits: anything your team borrows and returns, Log+Key manages just like a key — with an NFC tag, a complete history and stocktaking by scan. The key rack and the tool store share one system, one history and one login.
What people say about Log+Key
Customers on working with us
With Log+Key, all key movements are finally captured digitally. This means our documentation requirements are met with considerably less effort.
Log+Key is a great example of what a committed and reliable team can achieve — a solution with real added value!
Key management with Log+Key — faster, safer, more efficient, smoother and finally digital!
Frequently asked questions
Answers for your industry
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What about data protection? We are subject to GDPR.
Hosting is exclusively in Germany, a data processing agreement template is available, and we are happy to provide specific information on the technical implementation. More on the topic of security.
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Does Log+Key help with MDK inspections?
Yes. Every checkout and return is documented with a timestamp, staff name and optionally a signature. The history cannot be altered and can be exported as a report at any time — exactly what inspection services want to see.
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What happens if the smartphone fails?
Three routes are available in parallel: smartphone, wall terminal with its own PIN login, or desktop browser. One of the three is always running — you are never dependent on a single device.
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How quickly are we live?
For a standard size, expect 2–4 weeks from signing the contract to going live. The bottleneck is usually the delivery of the NFC tags — we number them and attach them to the keyring beforehand so that you can start seamlessly.
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Can we test Log+Key before deciding?
Yes. We set up a test account with around 50 NFC tags, you try the system for 2–3 weeks with a small team, then you decide. Request test access.
Request a consultation
Log+Key for outpatient care
Tell us briefly how many keys you manage and what's particular to your industry — we'll reply the same working day with a concrete proposal.
Special requirements?
We build bespoke solutions too
Our experienced development and design teams take on any challenge and deliver bespoke solutions as well. We look forward to hearing from you.